Cost Savings: How VoIP Saves Your Business Expenses

Besides making customers happy, successful businesses save money and ensure they do not spend on unnecessary stuff. They find ways to make more and save more. Rather than spending on fancy equipment and crazy fees on traditional landline phone systems, innovative businesses are switching to VoIP phone systems to reduce operational costs. With VoIP, you can start as a small business and grow big without breaking the bank. 

A business that switches to VoIP technology can expect to experience a 50% to 75% cost reduction. VOIP solution lowers the startup costs for small businesses by 90%. It's a big win for businesses to save costs and generate more revenue. Whether you have a small or mid-size company, you can notably reduce your phone bill with more growth opportunities. However, it's essential to understand how VoIP exactly reduces charges and provides cost-effective solutions to smart businesses. Let’s dive-in below:

How does VoIP provide cost saving?

VoIP, directly and indirectly, saves the expenses of business phone system operations. Let's get straight to the point to find out. 

1 - No more heavy PBX charges

In VoIP phone systems, you do not have to invest in costly hardware and equipment like PBX (Private Branch Exchange); no hidden add-ons like legacy phones exist. PBX is an on-site physical piece of hardware that typically connects office landline phones — their costs are typically heavy on the pockets. PBX on-site price can go from $500 to $2,000 per user, which is quite expensive for small businesses. 

VoIP helps small businesses save costs from expensive hardware since it works on a broadband connection, even on your existing computer and smartphone. On average, PSTN (Public Switched Telephone Network) phone lines cost $50, while VoIP lines are one-half of that, with advanced features thrown your way. From transiting to VoIP, all you need is

• VoIP adapter (if you want to stick with your desk phone)
• New IP desk phone, conferencing phone, or cordless phone
• Internet connection

That's the case for VoIP installation on-site. You can sign up for the VoIP apps to activate the business phone system on your smartphone. 

2 - Copper wiring cost

Traditional phone systems require copper wiring to add a new line and an expert to install it. Clearly, it will cost you money as well as your precious time. VoIP takes care of both time and money as you can easily add or take off lines within no time at the cloud system. 

3 - Cut off the maintenance charges

The old phone system has a higher charge for in-house maintenance; however, VoIP system providers upgrade and maintain the software offsite in the cloud. It has little to no maintenance cost compared to a traditional circuit-based phone system. Transiting your business phone system to VoIP saves you from the recurring expenses of managing and maintaining traditional equipment. While VoIP updates through the cloud with reduced downtime. Active technical support reduces costs while troubleshooting to ensure reliable business communications. 

4 - Remove Calling Expenses

Standard telephone services charge hefty costs for making long-distance calls. Sometimes, employees are bound to make these calls from the office. However, VoIP removes the pressure of high charges from business owners. Cloud phone systems mainly use the internet to make calls regardless of geographical distance. In fact, cloud-based technology helps users save 40% on local and 90% on international calls. Traditional phone systems charge for long-distance calls, while VoIP provides unlimited free calling to the United States and Canada. In addition, businesses can even take an international number to reduce costs further. 

5 - Flexibility and scalability

One of the top flexes of the cloud phone system is its flexibility, as businesses are adapting to remote work more rapidly than ever to communicate better. VoIP phone systems are ideal for companies to stay competitive, as VoIP solutions turn off the need to stay at a specific location for business calls. Employees can take and make calls regardless of location with a cloud phone system. They can connect using their smartphone, tablet, or laptop, increasing their productivity. Meanwhile, you can quickly scale your business whenever needed at a low cost.

6 - Get more features for less.

As technology continues to advance within communication technology, upgrading software begins to be expensive.  You can get extra and advanced features economically with the VoIP cloud phone system. In addition, you can select the features and remove the ones that add no value to your business to reduce costs and work efficiently.  

7 - Unified Communication

When businesses move to unified communications in the cloud, they are on their way to reducing costs. Integrating voice and online conferencing tools reduces expenses by 30% in teleconferencing. You and your employees do not have to travel to meet your client in person, allowing staff to collaborate and connect with customers at their sites. Unified communication tools such as voice calls, video messaging, emails, public channels, and file sharing in a single app make communication easy and improve the employee's productivity while satisfying the customers. 

8 - Saves costs of hiring a full-time receptionist

HR receptionist salaries range from $35K to $42K, and this figure can be challenging to a business’ bottom-line.  Therefore, the VoIP auto-receptionist feature is here to help businesses streamline their processes while providing high efficiency.  Typically, this feature is added to a monthly contract of the primary VoIP services plan to save money. 

Switch to VoIP for effective communication with Transparent VoIP at minimal cost. 

As a savvy entrepreneur, you need to invest smartly and save money. What if you cut costs with additional advanced features and boost your business efficiency? Isn't that what you crave for? Transparent VoIP knows the smart business communication needs. We set up the business phone, train staff, and maintain the cloud system at a low cost. You can conveniently use your business phone number in and out of your office. Communicate smoothly with your clients and expand your business with an efficient and affordable phone system.